This mode was created to help the procurement team create a change order if needed during the Requisition Reviewal Process. On the Cost Controller and Buyer screens users with access to ZRAP S005 (Allow Change Order Mode) will be able to use this new function

If the user has access to this mode then they will be able to create a change order from any requisition that is sitting in the buyer or cost controllers approval screen. All the user will need to do is find the record that they want to change and click on Change Order.

Once the user clicks on change order a create change order screen will populate. It will ask the user which warehouse should this new order go to.

Next it will ask for the New Purchase Order Number. The user must select a purchase order number here. If they try and move forward they will get the following message.

The user can either type in the purchase order they need to create the change order for or click on the look up. The look up will show ALL purchase orders that are associated with that supplier. Here the user can select the correct order to generate a change order.

Once the user selects a purchase order and hits enter/tab they will be prompted with another pop up. This pop up is just a verification that they are wanting to create a change order for the purchase order that was selected.

Once the user hits Yes it will ask them for a new arrival date. The user will need to put in the date and hit enter. It will then ask them if they want to update the lines with those date. They can selects Y or N.

Lastly it will ask the user if they want to archive the original order. This is referring to the purchase order that was original selected to change into a change order. 

If the user selects N then nothing will happen and they will get a pop up message saying No change will occur. The orignial order needs to be archived to create the new change order

If the user puts in Y it will archive the requisition selected and create the change order. It will ask one last time are you sure you want to reallocate the selected requisition to create a change order. The user will click on Yes.

The program will look at the PO selected for the change order and find the next available suffix and create the new requisition with that suffix. The new requisition will be an exact copy of the original requisition just with the new PO/Suffix #. The system will populate a final message stating what the new change order is and which order has been archived.

Now that change order is created and sitting in the same spot the original requisition was. Now the buyers or cost controllers and review it and push it forward for approval. This prevents the buyers from rejecting a requisition, the originator of that req having to cancel and re-enter it under a change order.

Finally once the change order is created and the original requisition is archived the user that submitted the original requisition will get an email notification that states that the requisition has been archived and a change order made in its place. This way they are kept in the loop regarding the PO #