Provides the Supplier's Account Code if the OCR picks up the mapped supplier code on the invoice.

If invoice scan does not find a mapped supplier, it will appear like below. 

If PSA Air OCR picks up the supplier code from the mapping it will automatically fill in the supplier name.

If the OCR doesn't pick up the mapped supplier code then the Supplier Name will remain blank and will give you a warning at the bottom right to Check Supplier Code.

This indicates the default department responsible for each invoice. Default departments can be set up based on either Warehouse, GL Account Prefix, or User Based.

To set the department based on Warehouse code:

To set the department by GL Prefix:

To set the departments up by User:

Once the department is set up, go to PSA Air - Users. 

You can enter users and assign them the department that was set up. Once a user is assigned to the department, the user will be able to see any invoice that is assigned to that department. 

This is the name of the PDF or File that was submitted to PSA Air

This column will show the invoice number if the invoice has been mapped. 

If the invoice has been mapped it will look like below.

If the invoice has not been mapped it will look like below.

This field shows you what date is pulled from the invoice once it is mapped. This is important because this date helps the system calculate a due date based on the supplier's payment terms.

If invoice date is blank that means that the OCR did not pick up a date and the user will need to map it or correct it to add the date.

This field shows the user when this invoice was scanned into PSA Air.

This field shows the details of the invoice. It will automatically pull over the supplier name, but if you want to change these details you can do so under the Correct mode at the top.

This field is going to show the user if notes has been added to this invoice. 

If there are notes added this field will be filled with a light blue color and notes in text. The user can then click on X Air AP Notes to review the notes or add notes. You cannot revise other users notes only review them. 

For more detail please see the Air AP Notes Mode Section

This field is automatically calculated based on the Invoice Date pull from the invoice and the supplier payment terms. Example below is set up on 30 days from invoice date. The system will automatically take the invoice and calculate the due date.

This field shows the amount of the invoice exclusion of tax.

The field shows the amount of tax that is on the invoice.

This field shows the total amount of the invoice including tax.

This field shows the currency that the supplier is set up as.

This field shows percentage of Tax on the invoice.

This field will pull over the Order Number (Purchase Order Number) from the invoice if it is mapped and if there is an order in Pronto that exist. 

This field will show if the purchase order that is associated with this invoice has a suffix or backorder

This field will show the status of the purchase order in Pronto. This will give the user some insight on the next steps with the invoice and purchase order

This field gives the user a Status Description so the user knows what each status means. Example below status 90 means completed.

This field shows if any HST has been mapped and on the invoice.

This field shows if any PST is mapped and on the invoice.

This field shows if any GST is mapped and on the invoice.

This field will give you a description of any errors or descriptions that PSA Air has found with each invoice.

This field will let you know if its Ok to Post or give you the reason that it is not Ok to Post

This field gives a description of the error/status in the Validation Field. This field will give you a little more insight on the error/status of the invoice

This field shows the GL coding on the first line of the purchase order if there is a purchase order attached to the invoice

This field gives a description of the GL code that shows up in the first line of the purchase order