Validate Invoices Screen - Line Help
Line details for invoices in validate invoices screen.
Written by Jarrad Sonnenberg
Updated at August 10th, 2023
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Requisition Approval Processing Suite (RAPS)
RAPS Setup RAPS Utilities RAPS Requisition Entry RAPS Requisition Approval RAPS Convert Approved Reqs RAPS Purchase Order Cancel RAPS Delegation Maintenance RAPS Contract Module RAPS Expediting Module RAPS Pre-Revision Quotation Module RAPS - ATC Process (Approval to Commit) RAPS Enquiry by PSA Air Department RAPS Cost Controllers RAPS Unbudgeted/Budgeted
- AP - Automated Invoice Workflow
- AP - Payment Approval Management
- Global Upload Program (GUP)
- Document Register (DocReg)
- Rotables / Component Changeout
- Standard Pronto Modules
- PSA HelpDesk
Within the validate invoices screen, there is a data-grid that displays information about each row, as well as line help below each line that dynamically changes as the user selects an invoice.
There are 4 sections in the line here;
- Supplier Details
- Order Details
- Validated
- Mapping Info
Supplier Details Fields;
Supplier
This field shows you if there is a supplier code that was picked up with the OCR in PSA Air. If it picks up a supplier the supplier code will be shown here.
Supplier Name
This field shows you if there is a supplier that was picked up with the OCR in PSA Air. If it picks up a supplier the supplier name will be shown here.
Tax Code
This field will show if there is a Tax Code set up on the supplier that is mapped.
Tax Rate
This field will show the Tax Rate that is set up on the supplier that is mapped
Order Details Fields;
Order
If the invoice has a purchase order attached to it, the purchase order number and suffix will populate here.
Status
This field will show the status of the attached purchase order. It will show the Status code and description.
Whse
This field will show which warehouse was put on the purchase order.
Tax Ex
This field shows the amount of the invoice exclusion of tax.
Tax
This field shows the amount of taxes on the invoice.
Tax Inc
This field shows the total amount of the invoice including tax.
1st
This field shows the GL code and description of the first line on the Purhcase Order.
Validated Fields;
Count
This field shows how many invoices inside of PSA Air - Validate Invoice Screen are accepted and Ready to Post.
Tax Ex
This field shows the total amount (Exclusion of Tax) of all the invoices that are Ready to Post. In this example: 17 invoices are Ready to Post and they equal $680.00 Ex Tax.
Tax
This field shows the total amount of Tax on all the invoices that are Ready to Post. In this example: 17 invoices are Ready to Post and they equal $47.60 of Tax
Inc Tax
This field shows the total amount (Inclusion of Tax) of all the invoices that are Ready to Post. In this example: 17 invoices are Ready to Post and they equal $727.60 Total with the Tax Rate of 7%
Mapping Info Fields;
PSA Air Id
This field shows if the PSA Air Id has been mapped to the supplier. If it has been mapped it will show what the PSA Air Id is.
Mapping
There are 5 important fields that can be mapped on the invoice. Invoice Number, Invoice Date, Order Number, Sub-Total, and Total. This Mapping shows you how many of those 5 are mapped to the specific invoice you are on.
Captured
This field shows how many of the mapped fields (of the 5) are captured.
Validation
This field shows the status of the invoice and gives you an error/status.
Warnings
This field gives more description based on the Validation Field. This will give you more information on the Status/Error of this invoice.
More information on the warnings can be found in the validating invoices folder of this wiki.
Note: More information on the warnings can be found in the validating invoices folder of this wiki.
