The ability to automatically code invoices to a department within Automated AP exists by assigning a GL code prefix to the department or prefix to the requisition originator. The PO coding, when matched to an invoice either manually or automatically by the OCR will determine the department. 

In order for the automatic allocation of an invoice to a department based on the user who entered the requisition to occur, the DEPT_POUSR function flag needs to be set to Y.

This overrides the DEPT_POGL and DEPT_WHSE Major Function Flags.

You can add users to this setting under the PSA Air - Department Defaults from Reqn User menu.

A user can be added to this table by using the Entry Mode. A specific user cannot be attached to multiple departments.

When an invoice is scanned in and a PO is detected, if the creator of that PO is in this table that invoice will automatically be routed to that users department. If a PO is added to an order then the department will change to the correct department automatically once the user hits Post One.

If a PO is removed from the invoice and the department has already been assigned, that department code will stay in there after the PO has been removed. If the user needs to change the department they can do so.

If a user is not in the Department Defaults from Reqn User then the invoice will be treated normally and not be automatically assigned to a department. 

Lastly, if the invoice is already in a department when you add the order, the program will ask you if you want to switch the invoice to the Order Department or keep it the same.