Requisition Approval: As an End User
Written by Jarrad Sonnenberg
Updated at November 24th, 2023
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Requisition Approval Processing Suite (RAPS)
RAPS Setup RAPS Utilities RAPS Requisition Entry RAPS Requisition Approval RAPS Convert Approved Reqs RAPS Purchase Order Cancel RAPS Delegation Maintenance RAPS Contract Module RAPS Expediting Module RAPS Pre-Revision Quotation Module RAPS - ATC Process (Approval to Commit) RAPS Enquiry by PSA Air Department RAPS Cost Controllers RAPS Unbudgeted/Budgeted
- AP - Automated Invoice Workflow
- AP - Payment Approval Management
- Global Upload Program (GUP)
- Document Register (DocReg)
- Rotables / Component Changeout
- Standard Pronto Modules
- PSA HelpDesk
The main functionality of the Requisition Approval screen as an end user is to keep track of the reqs that the user has raised and also resubmit/cancel any reqs that have been sent back to you.
Modes
Find
This mode will allow the user to search this data grid by Order No.
Cancel
The mode allows only the end user to cancel the req. If a user tries and use this mode as the buyer or approver they will get the error message below.
Header
This mode will allow the user to review the header information on the requisition.
Lines
This mode will allow the user to review the line information on the requisition. The end user can use the correct mode to correct any information in lines.
Approve
This mode is only used for approvers. Please see Requisition Approval: As an Approver for more details.
Acknowledge
This mode is only used for approvers. Please see Requisition Approval: As an Approver for more details.
Show All
This mode allows the user to view all requisition that they have submitted or that sits with another user below them in the approval tree. This mode can be used to “reach down” and approve/acknowledge a requisition if you sit higher on the RAPS Officer Table Authorization.
Reject
This mode is only used for approvers. Please see Requisition Approval: As an Approver for more details.
Resubmit
This mode is to resubmit a requisition that was rejected. When this mode is used, it starts the approval process of the requisition all over again.
Budget Review
The budget review mode allows the user to see what the budget amount is for the year vs what was used to date.
Notes
The notes mode allows the user to add notes to the requisition. This mode will also contain the notes from the user that rejected the requisition.
Actioned
This mode has been retired.
Next Action By
The user can use the Next Action By Mode to see where the req is during the process. This mode will show the end user which user or users it is sitting with and that users approval level.
Audit
The audit mode allows the user to see the historic of modifications made to the requisition.
Cashflow
Cashflow mode is only used when the ATC Module is on. This mode is used to forecast when expenses will hit each month/year. For more information please view the ATC Wiki
DocReg PO
The doc reg button opens up a new tab which takes the user to the document register website. This is the folder where the files are hosted.
Fields
Order No
The field shows the Order Number of the requisition
BackOrder Flag
This field shows if there is a backorder flag associated with the requisition. If this field is blank, then there is no backorder flag associated with that specific requisition.
Supplier Name
This field shows you the name of the supplier that is on the header of the requisition
Whse
This field shows the warehouse that was chosen during the entry of the requisition. This can be edited by the buyer and the end user.
Department
This field shows which department has raised the requisition
Due
This field shows when the requisition was entered.
User
This field shows the name of the user that raised the requisition
Req. Total
This shows the total amount of all the items on the requisition. This amount is shown in the suppliers currency.
Currency
This shows the currency of the chosen supplier.
Local Amount
This is the total amount of all the items on the requisition in the local currency
