When the payment register functionality is set up, every vendor payment will generate a document register payment pack. The first step in ensuring the payment pack has been generated would be to look within document register to see if the payment CSV has been sent to document register. 

PSA Air - Document Register Payment CSV (ZUDR.M005) is responsible for sending the payment pack details to document register;

To check if the payment run has sent, check the batch number that was paid, and review the status. 

• ‘A’ means it is still awaiting sending 
• ‘S’ means it is sent. 

The application service below will send the files to document register automatically every X minutes.

When supporting an issue in the payment packs, or to resend one that doesn't appear to have sent properly, the modes RESEND or VIEW CSV can be used;

The payment pack CSV has instructions for document register to perform. Selecting VIEW CSV will download the CSV file to the local machine for review;

If the file has a status of S, then it means that the document pack has been sent to document register for viewing by the end user. To view the document pack, select the payment run number in the Bank Payment Register and select Doc Register;

Elements of the payment pack;

Root Directory

The root directory of the payment pack will always be /PAY/XXXXX/YYYYY where XXXXX is the payment number for the vendor and YYYYY is the vendor code in Pronto.

Within the payment pack root folder the following elements exist;

A copy of the remittance advice (which must have been printed for it to be sent to document register);

Folders for each invoice in the run;

A Delegation of Authority (DOA) report showing the approver of the invoice at each stage of PSA Air;

 

 

 

Invoice Folder

Within the invoice folder the following elements exist;

• A copy of the original invoice in PDF from its inbound PSA Air receipt.
• A 3 way match report
• If the invoice is linked to a PO, a folder will exist for the PO.

 

 

PO Folder

The PO folder will always contain the PO document if it was printed out of Pronto, and any supporting documentation added to the requisition or PO will also be copied into the payment pack;