Invoice Register - Department - Fields
Explanation of the data-grid fields
Written by Jarrad Sonnenberg
Updated at May 9th, 2024
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Requisition Approval Processing Suite (RAPS)
RAPS Setup RAPS Utilities RAPS Requisition Entry RAPS Requisition Approval RAPS Convert Approved Reqs RAPS Purchase Order Cancel RAPS Delegation Maintenance RAPS Contract Module RAPS Expediting Module RAPS Pre-Revision Quotation Module RAPS - ATC Process (Approval to Commit) RAPS Enquiry by PSA Air Department RAPS Cost Controllers RAPS Unbudgeted/Budgeted RAPS Change Order Mode
- AP - Automated Invoice Workflow
- AP - Payment Approval Management
- Global Upload Program (GUP)
- Document Register (DocReg)
- Rotables / Component Changeout
- PSA Mining Report Suite
- Standard Pronto Modules
- PSA HelpDesk
The fields available in this screen are;
Supplier
This field shows the user the Supplier Code that is attached to the invoice
Supplier Name
This field shows the user the Supplier Name that is attached to the invoice
Days Aged
This field shows how long this invoice has been in the department/finance screen
Invoice
This field shows the invoice number
Dept
This field shows which department the current invoice is sitting with.
You can change this by using the Change Department Mode at the top.
Details
This field shows the details of the invoice that was submitted. For more information please view Validate Invoice “Correct” Screen
Notes
This field shows if there are notes attached to the invoice. Please view Invoice Validate “Notes” for more information
GL Direct
This field will show the user if the invoice has been direct coded.
Order
This field shows if there is a Purchase Order attached to the invoice.
Backorder
This field shows the backorder flag if the purchase order that is attached has a backorder.
Status
This shows the status code of the purchase order attached.
Status Desc
This field gives a description based on the status code of the purchase order.
Ex Tax (Local)
This field shows what the local amount is excluding tax.
Received Total (PO)
This field shows the total dollar amount received on the PO that is attached.
Order Total (PO)
This field shows how much the Total PO is worth.
Ordered
This field shows when the purchase order was printed and put on order
Invoice (Date)
This field shows what the invoice date is.
Due Date
This field shows when the invoice is due. The calculation is based on the invoice date and the payment terms set up with the supplier.
Tax Total (Local)
This field shows the total of all the tax on the invoice.
Amount (Local)
This field shows the total amount of the invoice including tax.
Ex Tx (Foreign)
This field shows the total amount due in the foreign currency exclusion of tax.
Cur
This field shows which currency the supplier is. This is maintained on the maintain supplier screen.
Reason/Last Action
This field shows the last action made for the selected invoice.
Qlink
This field shows the Qlink status for the row.
Scanned
This field shows the date the invoice was scanned into PSA Air.
Transaction
This field shows the transaction date of the invoice.
Ready to Process
This field shows the invoice approver's used id.
1st Line Coding
This field shows the GL coding on the first line of the purchase order if there is a purchase order attached to the invoice.
1st Line Coding Description
This field shows the GL account description on the first line of the purchase order if there is a purchase order attached to the invoice.
1st Line GL Account
This field shows the GL account number on the first line of the purchase order if there is a purchase order attached to the invoice.
