This allows a user to see if a record has been tagged or not by the TAG/Untag/Untall All modes.

This field is not editable.

This is the purchase order number. It is repeated as the screen is based upon the lines of the PO. 

This field is not editable.

This is the purchase order back order flag. It is repeated as the screen is based upon the lines of the PO. 

This field is not editable.

This is the line number of the purchase order. This is unique to the record.

This field is not editable.

This shows the inventory item code. If the line on the PO is not a stock item, it will show “Special Item”

This field is not editable.

If the line is for a stock code, it will display the item description from inventory. If the line is a non-stock item, it will show the PO description.

This field is not editable.

This is the name of the vendor from the PO. 

This field is not editable.

This is the warehouse that the purchase order is for.

This field is not editable.

This is the date the requesiton/PO was raised.

This field is not editable.

This is the current status of the PO. This will only ever show 11 or 40 which is backordered or On Order. Once an item has been received it will be removed from this list. Alternatively, when an order is printed, and goes from status 30 to status 40, it will then appear on this list.

This field is not editable.

This is the full description of the PO status. 

This field is not editable.

This is the currency that the PO has been raised in. Note, it can be different from the vendors default currency.

This field is not editable.

This is the order total, which can be in a foreign currency or a local currency. If its a foreign PO, it will show foreign, if its a local PO, it will show local.

This field is not editable.

This is the local amount of the PO as translated by the FX rate on the PO.

This field is not editable.

This is definition of EPCM vs Owners costs. It comes from a system locked drop down as per the below;

One of these values must be selected.

Note: When updating this on ONE line, it updates it for ALL lines for the PO. This is a header specific field.

This is the definition of where the order has been sourced from, Local, Offshore or a Service. This must be selected from one of these drop downs below;

Note: When updating this on ONE line, it updates it for ALL lines for the PO. This is a header specific field.

This is a user defined table. This can be catered to the organization's needs at will. These order types allow the user to pick from a drop down list. These codes are maintained i the SYS.M009 Code Tables, XP Table;

Note: When updating this on ONE line, it updates it for ALL lines for the PO. This is a header specific field.

This field has no drop down and requires the user to enter a term from;

• AIR
• SEA
• ROAD

It must be blank or one of these items, anything else will show the following error;

Note: When updating this on ONE line, it updates it for ALL lines for the PO. This is a header specific field.

This is a 30 character free text field which will allow the user to type in the shipping agent for the line.

Note: When updating this on ONE line, it updates it for ALL lines for the PO. This is a header specific field.

This is a 30 character free text field in which will allow the user to type in the city of the shipment.

Note: When updating this on ONE line, it updates it for ALL lines for the PO. This is a header specific field.

This is the qty of the item ordered at the line level. 

This field is not editable.

This is the price per unit of the item ordered at the line level. 

This field is not editable.

This is a calculated field, Item Price x Order Qty.

This field is not editable.

This is a critical field for the module. This represents the date the vendor has promised the goods to arrive at the warehouse. This comes from the PO lines and can ONLY be edited when the purchase order is at status 30. Once the PO has been printed, and the promise date has been transmitted to the vendor, this date cannot be edited. 

A critical part of the process is ensuring that the promise date is updated while the PO is status 30 prior to the order going out.

This is the description of the GL coding for the PO line. If this is coded to a project, it will use the project description.

This field is not editable.

This field is also critical for the expediting process. This refers to the updated Estimated Time of Delivery. It can be maintained by this mode;

Note, if you select the TAG button and tag multiple lines, the user can update the ETD Updated in bulk so they do not need to manually enter this on multiple PO lines.

This field is used when orders are received at a centralized warehouse and then onward shipped to the site or final location. This is a calculated field that comes from taking the ETD updated and adding a number of days from the warehouse table.

This is a free type 40 character field. This field is LINE specific. 

This is a notes field that comes from the header of the PO.

The find button works by default on the PO Number and BO Flag and Line Sequence.

The correct button allows users to correct any of the editable fields. These fields are;

• Owners
• Source
• Type
• Transportation Mode
• Agent
• City
• Comments

This shows the Purchase Order Header using PO.E057 access. The user must have access to this module and function for this screen to open;

This will open an enquiry mode into the PO Lines. User must have access to PO.E039 for this functionality to work;

Tagging and un-tagging allows a user to tag multiple rows. This is useful when updating the ETD Updated field on the lines. When a record is tagged, or untagged, the value in the TAG column of the data-grid will toggle between Y/N.

This will set the TAG column in the data-grid to be N for all records. 

This will work for the selected line. Alternatively if multiple rows are tagged, it will update all of the tagged lines ETD Updated field;

Note: If updating multiple lines at once, the heading in this program will say (BULK). If updating one record at a time, it will not;

This allows the user to add comments to the PO. this is a 40 character comments field. When a user selects this mode a popup will appear;

After entering in some comments, the following confirmation will show.

This will only update each line at a time by default. To update multiple line's comments at the same time, tag each line that needs to be updated, and then the Change Comments screen will have (Bulk) at the end of the title;

This mode calls the standard Goods Receipt functionality in Pronto for the selected order at the HEADER LEVEL. To receipt a specific line, the user will need to navigate to the line they want to receive on this screen;

This is the standard PO update process that needs to be executed after receiving a PO. This can only be run on orders that are status 60 and have been received.

This function allows the user to download the PO directly to their machine in PDF. If the PO does not exist on the server, it is likely because it was never actually printed. If the PO was not printed, the following error will display;

This is to view the goods receipt documentation. This will only be shown if a goods receipt document has been generated. If not the following error will display;

This will show all invoices that have been applied to the PO. As this screen only shows orders that are not yet received, this will only show invoices for goods that are in transit. This depends on if a client allows ON ORDER invoicing or not.

This will open the Document Register for the selected PO;

This will open the Document Register for the selected Vendor;