1. Introduction

This article explains how to enable and validate the PSA Air control that requires supplier reapproval when an approved supplier’s payment terms are changed after initial setup. When enabled, the control sets the supplier to an inactive status and routes the supplier back to the approval queue with the comment “Payment Terms Change.”

Use this article when: configuring payment-terms reapproval, testing the control, or confirming why a supplier became inactive after its payment terms were updated. You must have access to PSA Air Major Function Flags, supplier maintenance, and the New Supplier Approve function. Customer should have Supplier Payment Terms Reapproval customization installed.

2. Configuration

The control is managed by the PSA Air Major Function Flag SUP_DEF_PT (Reapproval Default Payment Term) under AP001 – PSA Air AP Import & Approval. Set the flag to Y to require reapproval after a supplier’s payment terms are changed.

Step 1: Navigate to PSA Air – Automated AP > PSA Air – Major Function Flags.

Step 2: Select AP001, and then click Detail.

Step 3: In GENERAL, click Detail.

Step 4: Find and select SUP_DEF_PT.

Step 5: Click Correct, change the Value field to Y, and save the change. This activates the payment-terms reapproval control.

Expected result: SUP_DEF_PT displays a value of Y. Changes to an approved supplier’s payment terms will now require the supplier to be reapproved.

3. Process a Payment-Terms Change

Scenario: SUP_DEF_PT is set to Y, and an active supplier’s payment terms must be changed.

Step 1: Open the existing supplier record and confirm that the supplier is active. In this example, supplier TEST001 has payment terms of 30 Days and the Status field shows OK.

Step 2: Change the supplier’s payment terms from 30 Days to 45 Days, or to another value that differs from the existing terms. Click OK to save the change.

Step 3: Pronto prompts you to recalculate the payment dates for the supplier’s transactions. Review the prompt, click OK to start the standard recalculation process, and then click OK again to acknowledge completion.

Important: The recalculation prompt is part of standard Pronto processing. Confirm that the process is completed before validating the supplier’s approval status.

4. Verify the Reapproval Outcome

Step 1: Reopen the supplier record. Confirm that the supplier status has changed from OK to Inactive, indicating that reapproval is required.

Step 2: Navigate to PSA Air – Automated AP > PSA Air – New Supplier Approve.

Step 3: Confirm that the supplier appears in the approval queue with the comment “Payment Terms Change.” This verifies that the control detected the change and routed the supplier for reapproval.

Successful validation: The supplier is inactive and is listed in New Supplier Approve with the comment “Payment Terms Change.” The supplier must complete the normal approval process before it returns to active use.