Bank Details Entry/Approval Segregation - OLD
How it is possible to separate responsibility over bank detail management.
Written by Jarrad Sonnenberg
Updated at March 21st, 2025
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Requisition Approval Processing Suite (RAPS)
RAPS Setup RAPS Utilities RAPS Requisition Entry RAPS Requisition Approval RAPS Convert Approved Reqs RAPS Purchase Order Cancel RAPS Delegation Maintenance RAPS Contract Module RAPS Expediting Module RAPS Pre-Revision Quotation Module RAPS - ATC Process (Approval to Commit) RAPS Enquiry by PSA Air Department RAPS Cost Controllers RAPS Unbudgeted/Budgeted RAPS Change Order Mode
- AP - Automated Invoice Workflow
- AP - Payment Approval Management
- Global Upload Program (GUP)
- Document Register (DocReg)
- Rotables / Component Changeout
- PSA Mining Report Suite
- Standard Pronto Modules
- PSA HelpDesk
Overview
An important function of all organizations is to segregate the access users have to banking information. PSA Air allows this through security set up and an approval process on updated bank accounts. To initiate this, ensure the following Air MFF is set to Y=yes.
When a new vendor is created, the user can enter the banking details of the vendor but the PAYMENT TYPE will be forced to an ‘O’. This also occurs when correcting a vendor's bank details. If a user corrects an approved vendor's bank details, that has a PAYMENT TYPE = E for EFT transmissions, it will reset the PAYMENT TYPE to O and the vendor will no longer be payable.
The payments to the bank are controlled by forcing the PAYMENT TYPE on a vendor to ‘O’ - which doesn't create an electronic transfer file for the bank. So while a user could do a pay run to a vendor with a PAYMENT TYPE = ‘O’, it is only for accounting purposes and poses no threat to the likelihood of fraud being committed.
The access is controlled by these three module/function codes;
S001
Will allow a user to enter in a new supplier, enter their bank details, but the supplier status will go to O on creation of a new supplier, or editing of an existing supplier.
S002
Will allow a user to approve the changed and uploaded bank details from “PSA Air - Bank Details Approve” ( ZUIT.M032 ).
S003
Will simply allow a user to enquire on the banking details of the vendor. No correction or approvals allowed by users with this access.
Entering or Updating Bank Details
From this supplier master record you can enter or update the relevant bank information, including bank name, routing code, bank account number, SWIFT code, etc.
Primary modes on this screen include
Correct
Correct the existing or missing bank details
Remove
Remove the current bank details
Bank Details
This mode is NOT used
Document Register
This mode allows you to attach documentation relevant to the entry or update of bank details for that supplier.
Approving Bank Details
When a new vendor is set up with banking details, or the banking details have changed, a user with ZBNK.S002, can approve these changes from Bank Details Approval (ZUIT.M032);
An email alert is generated by AI below.
This email alert will show the user previous bank details compared to the new bank details. Example below; To manage the users who get the below email the user will need to have access to ZUIT M033 - PSA Air - Bank Details Approve Email Users. This is a table that users can be added so that they get the alert below
The primary information on this screen includes all of the new bank details for each specific supplier.
The primary modes on this screen are outlined below
Approve
Approving the entry, will set the PAYMENT TYPE for the vendor to E from O, and the vendor can now be paid through the normal banking approval process.
DocReg
This will bring you DocReg path to review any documents related to this vendor's banking details (new or changing).
