The following is a list of each defined purchase order status:

00 Being Entered 

• A user is currently entering the order for the first time.

01 Periodic Order

02 Quotation Requested

• Quotation for a direct purchase order is requested to the supplier of materials. This is used with the re-order report.

03 Quotation Printed

04 Blanket Order

06 Contract

10 PO Approval Required

• A direct purchase order has been submitted or corrected over the users limits and needs approval from a user with the correct limit. 

11 Backorder

• Items that were not received on the original order will create this back order.

13 Return Approval Required

15 For Transmission

20 Requisition Approval Required

• A requisition that is still in the RAPS Approval Workflow Process. This includes requisitions that are sitting with buyers, approvers, or rejected requisitions.

21 Internal Requisition Approved

25 Firm Planned

28 Special Ready to Print

30 Ready to Print

• A purchase order or requisition has been approved, but not sent to the vendor. By printing the order, the user creates the PO Form and can manually/automatically send to the vendor.

33 Purchase Return Ready to Print

• When a purchase order return has been approved and it ready to be sent to the vendor for return. By printing the purchase order return, the user creates the PO Return Form that can be sent to vendor. 

35 Special On Order

37 Special Invoice Received

40 On Order

• Purchase Order has been sent to vendor and company is awaiting products or services.

41 In Transit Entered

42 In Transit Stock Updated

50 In Transit

• This status is used for putting goods in transit. Once a purchase order is status 40 a user can put goods in transit. This is used for pre-payments or simply tracking goods that are physically in-transit.

51 In Transit Invoice Updated

52 Contract Printed

55 Goods Ready to Return

• Return Purchase Order has been created and waiting for the product to be returned.

60 Goods Received

• A goods receipt has been applied to a status 40 or 11 purchase order. This good receipt has not been updated/saved.

61 Goods Received Invoice Updated

70 Goods Updated

• A goods receipted that has been completed and updated. Updating the good receipt will create the financial postings.

75 Goods Returned

• Updating the return purchase order will create the financial postings.

80 Ready to Post Invoice

83 Return Ready to Update

90 Completed

• A purchase order that has been received 

91 Requisition Ordered

92 Requisition Cancelled

93 Variance Order

95 Internal Requisition Completed

• During the RFQ process the quotes that were not selected are internally completed to keep historical information on the bid.

99 Cancelled

• Purchase order has been cancelled and all lines have been deleted. Note that the line detail is still stored in the system.